Denver Bar Association Privacy Policy
This Privacy Policy describes how the Denver Bar
Association (“DBA”) collects, uses, shares, stores, and protects Personal Data
on www.denbar.org and any other social media, mobile websites, microsites,
applications, or other services and platforms operated or used by DBA and
collected by phone, paper, or other means.
- Types of Data We Collect and How We Collect It
DBA is a voluntary membership organization and
collects information, including online, by phone, paper, and by other means, to
help us better identify and contact you, our members, customers, and potential
customers. DBA collects this information for a variety of business
purposes, including but not limited to, applying for and renewing DBA
membership, registering for a DBA event or program, purchasing DBA products,
publications, or services, or otherwise interacting with DBA.
“Personal Data” means any information relating
to an identified or identifiable natural person (“data subject”); an
identifiable natural person is one who can be identified, directly or
indirectly, in particular by reference to an identifier such as a name, an
identification number, location data, an online identifier or to one or more
factors specific to the physical, physiological, genetic, mental, economic,
cultural or social identity of that natural person. This information may
include but is not limited to:
- General data (e.g., names, dates of birth, home and
business addresses, email addresses, Internet protocol addresses and
mobile/landline business/personal telephone numbers that are provided by
our members/customers)
- Professional data (e.g., bar pass date and state(s))
- Government-issued identification numbers (e.g., social
security numbers, national identification numbers, passport information in
limited circumstances, and tax identification numbers), for example from
employees and independent contractors, but not from members unless the DBA
makes payments to members, such as honoraria, awards, or royalties for
publishing rights
- Other identification information (e.g., photographs)
- Financial information (e.g., credit and debit card
numbers) for product sales
- Demographic data (e.g., racial or ethnic origin, sexual
orientation, dietary restrictions, and disability data) from voluntary
membership surveys or event registration forms for diversity or
accessibility purposes
DBA receives information on attorney
registrations from the Office of Attorney Regulation Counsel of the Colorado
Supreme Court. This information is publicly available at www.coloradosupremecourt.com.
- How Your Data Is Used and Stored
In addition to the uses described above, we use
your Personal Data in a variety of ways including, but not limited to the
below, in order to:
- Identify you when you visit our Sites
- Provide service communications such as bill reminders,
order confirmations, program registrations and customer service messages
- Provide products, information and services you request
or that we think you may be interested in
- Respond to your emails or online requests for products,
services, or information
- Deliver and process surveys
- Personalize and improve the usability of the Sites
- Fulfil and/or deliver DBA products and services
- Tailor content, advertising and marketing to you
- Publish select membership directories, membership lists
and registration lists on the Sites and in print and digital media (e.g. Board
and Committee rosters); such directories and lists will not include credit
card information or personal identification numbers such as social
security numbers..
- How Your Data is Shared
We share your Personal Data, sometimes combined
with Non-Personal Data, in a variety of ways including, but not limited to, the
below:
Share data with third parties to fulfill service
requests and to perform business functions (e.g., DBA contracts with third
parties to provide services on our behalf such as data hosting services;
packaging, mailing and delivery services; customer support and consulting
services; and event registration services). If you require additional
information, please contact us as set forth in the “Contact Us” information below.
Share data with third parties as required by law
or to protect DBA in the good-faith belief that such action is necessary to:
(a) conform to legal requirements or comply with legal process served on DBA;
(b) protect and defend DBA’s rights or property; or (c) protect the personal safety
of DBA personnel or members of the public in appropriate circumstances.
Share data with third parties if DBA and/or its
assets (or a portion of its assets) are sold, assigned, transferred, or merged,
or if DBA undergoes some other change including a change to its corporate form
as part of a bankruptcy proceeding or otherwise; information may be transferred
as part of that transaction or change.
Share data with third parties to offer you
products and services that may be of interest to you professionally or
personally as an attorney (e.g., business software solutions or member product
discounts). Users can request their information to be removed from such
lists by contacting us, as set forth in the “Contact Us” information section
below.
- How We Protect Your Data
DBA implements commercially reasonable security
measures to help protect against unauthorized access to or unauthorized
alteration, disclosure, or destruction of data. Except for membership
directories, membership lists and registration lists, and the sharing of
information as set forth in this Privacy Policy, we restrict access to Personal
Data to certain companies who need the data to operate, develop, or improve our
services or benefits. In some cases, limited data may be made available to volunteer
leaders on behalf of DBA for purposes such as membership recruitment and
retention.
- How to Manage the Processing of Your Data
You can manage your profile and email
preferences, including opting out of email by contacting us using the “Contact
Us” information at the bottom of this webpage. If you prefer to receive hard
copy mailings only from the DBA, you can contact us and request to have your
name and address removed from the list we provide to third parties. For
California residents, please consult the “California Privacy Rights” section
for additional considerations.
Our processing of your data is based upon your
consent, contract performance (e.g., your purchase of products or membership
sign-up/renewal), or compliance with law. Your consent can be withdrawn
at any time. We retain Personal Information that you provide to us where
we have an ongoing legitimate business need to do so (for example, as needed to
comply with our legal obligations, resolve disputes and enforce our
agreements).
You have the right to object to our processing
of your data or to restrict our processing of your data. In addition, if you
have consented to the processing of your Personal Data, you have the right to
withdraw your consent at any time.
Your Personal Data is your own – we rely on you
to update and correct your Personal Data. If you are a user of our Sites,
subscriber to DBA publications, purchaser of DBA products and services, or a DBA
member, you can review, update and correct your information directly on the Colorado
Bar Association’s website or by contacting us via the “Contact Us” information
at the bottom of this webpage.
6.
Data
Retention
Typically, we retain your Personal Data for the
period necessary to fulfill the purposes outlined in this Privacy Policy,
unless a longer retention period is required or permitted by law. This
may include retaining your Personal Data indefinitely, even after you are no
longer a DBA member, in order to provide you with future marketing
opportunities and other purposes such as tracking trends, as well as to comply
with our legal obligations, resolve disputes, or enforce any of our agreements.
Please note that you can request, at any time, that we delete your
Personal Data. All requests must be directed to the “Contact Us”
information at the bottom of this webpage. We can decide to delete your
Personal Data if we believe that the data is incomplete, inaccurate, or that
our continued use and storage are contrary to our obligations to other members,
individuals, or third parties.
7.
Transmission
of Data to Other Countries
Your Personal Data is processed in the United
States, where privacy laws may be less stringent than the laws in your country
and where the government, courts, or law enforcement may be able to access your
data. By submitting your Personal Data to us, you agree to the transfer,
storage and processing of your Personal Data in the United States.
8.
Breach
Notification
The DBA will notify you by email, US mail,
telephone, or other means as permitted by law if it is determined that a data
security incident occurred.
9.
DBA
Email Policy
The DBA Email Policy is as follows:
Your email address will be used only by DBA, its
entities and DBA vendors and volunteer leaders performing member services or
offering products on DBA’s behalf. Please understand, however, that in
such cases, your email address may be visible to other attorneys, others who
have interest in the legal profession and DBA events, as well as the public
through DBA membership directories, membership lists and registration lists. DBA
also shares your email address with third parties to enable DBA to take
security measures to help protect against unauthorized access to or
unauthorized alteration, disclosure, or destruction of data. Finally, DBA
shares email addresses with third parties as necessary for DBA to perform
certain services on our behalf, such as packaging, mailing and delivering
products and processing event registrations and to respond to your service
requests. If you require additional information, please contact us as set
forth in the “Contact Us” information below.
10. Cookies
DBA uses cookies. A cookie is a small text file
that reports user and page activity (e.g., what banner ad appeared and whether
you clicked on it).
Information gathered using cookies is not sold
or provided to vendors, direct mail concerns, email list services, etc.
DBA cannot control the use of cookies by sites
linked to our site or to vendor(s) sites that have purchased banner
advertisements. DBA is not responsible for the privacy practices or the content
of such sites. It is recommended that you review the privacy policies of
other linked websites as the privacy policies of these websites, and their use
of cookies, may differ from DBA Privacy Policy.
Cookie settings, including whether to reject
cookies, can be controlled in your Internet browser (e.g. Google Chrome, Edge, Mozilla,
Firefox). Certain features on our website may not function if cookies are
disabled.
11. User ID and Password
You may be required to use a User ID and
Password to access certain parts of DBA’s website and associated
accounts. The use of a User ID and Password helps protect your Personal
Data. Please create a unique password, for example using uppercase
letters, lowercase letters, numbers, and special characters. Please contact us
via the “Contact Us” information below if you need assistance in using or
resetting your User ID and/or Password.
12. Linking to Other Websites
DBA’s website contains links to other websites
not operated by DBA. DBA Privacy Policy only applies to DBA’s
website. It is recommended that you review the privacy policies of other
linked websites as the privacy policies of these websites may differ from DBA’s
Privacy Policy.
13. California Privacy Rights
In addition to the rights as explained in this
Privacy Policy, under California’s “Shine the Light” law, California residents
who provide personal information (as defined in the statute) to obtain products
or services for personal, family, or household use are entitled to request and
obtain from us, once per calendar year, information about the personal
information we shared, if any, with other businesses for marketing uses. If
applicable, this information would include the categories of personal information
and the names and addresses of those businesses with which we shared such
personal information for the immediate prior calendar year (e.g., requests made
in the current year will receive information about the prior year).
To obtain this information please write to us
at: Denver Bar Association, 1290 Broadway, 17th Floor, Denver,
Colorado 80203. Attn: California Privacy Law. Please include your full name and
address and DBA Member Identification Number, if applicable.
Contact Us
If you have any questions about DBA’s Privacy
Policy or if you wish to access, change, or delete your Personal Data, please
contact us at the address below. DBA will attempt, where practical, to
respond to your requests and to provide you with additional privacy related
information.
Denver Bar Association
1290 Broadway, 17th
Floor
Denver, Colorado 80203
Phone: +1 (303) 860-1115
www.denbar.org/contact
DBA reserves the right to amend and change this
Privacy Policy at any time and for any reason. Updates to the Privacy
Policy will be shared to this webpage. The date of the last revision to
the Privacy Policy will be indicated by the “Effective Date” at the bottom of
this page.
Effective Date: May 7, 2021