Courts Take Over E-Filing System; Statewide Launch Set for Jan. 1
by Brian Medina
an. 1 will mark a significant milestone for the Colorado legal community: the Colorado Judicial Branch will replace LexisNexis File & Serve with its new, homegrown electronic filing system, the Integrated Colorado Courts E-Filing System (ICCES). Here’s what you need to know about this important transition to the state’s new e-filing program.
Court Transition to ICCES
All trial courts within Colorado’s 22 judicial districts will transition to ICCES, along with the Colorado Court of Appeals and the Colorado Supreme Court. The only court that will not be part of the Jan.1 transition is the City and County of Denver’s County Court. The schedule for Denver County will be provided at a later date.
Case Types Available in ICCES
ICCES will accommodate the same case types filed through LexisNexis, which are district court civil, domestic, water, and probate cases; and county court money and forcible entry and detainer cases. ICCES will not expand to any additional case types for district or county courts on Jan. 1. However, ICCES will expand electronic filing to all Court of Appeals and Supreme Court case types.
Who Can Register to Use ICCES
ICCES will be available to attorneys licensed to practice law in Colorado. Any law firm, government agency, or private agency with at least one Coloradolicensed attorney may register.
ICCES also will allow pro se litigants to e-file and e-serve in small claims cases in Adams and Jefferson counties. It will not, however, allow pro se litigants to e-file and e-serve in the district, county, or appellate courts. Eventually, the judicial branch will permit pro se litigants to e-file and e-serve in these courts.
The Transition Begins Oct. 1
Although all Colorado courts will begin using ICCES on Jan. 1, the judicial branch will ease into the ICCES transition during a three-month pilot from Oct. 1 to Dec. 31. Colorado’s 8th, 14th, 17th, and 20th Judicial Districts will pilot ICCES during this threemonth period.
On the date a pilot district switches to ICCES, e-filers will stop using LexisNexis in that district and begin using ICCES instead. Anything attorneys normally would file and serve in L exisNe x i s— including new cases and sub s equent pleadings—must be done through ICCES. Pilot courts will not accept e-filings through LexisNexis. The pilot courts will send all orders, notices, and other court documents to attorneys through ICCES. Non-pilot courts will continue to use LexisNexis from October through December.
Both LexisNexis and ICCES will run parallel during this pilot period. Although this may be somewhat confusing, remember this simple rule of thumb during these three months: Use ICCES in the pilot districts and use LexisNexis in the non-pilot districts. Visit bit.ly/Odjta6 to view the pilot schedule.
When the Pilot Ends
On Jan. 1, the ICCES pilot ends. All of Colorado’s remaining 18 judicial districts, along with the Colorado Court of Appeals and Colorado Supreme Court, will transition to ICCES. LexisNexis will no longer be the Colorado Courts’ e-filing provider, and all e-filing and e-service in the Colorado courts will be done through ICCES.
Take Advantage of Training
Oct. 1 is fast approaching, and the judicial branch has begun ICCES training. Although organizations may not be located in a pilot district, its attorneys may need to e-file in a pilot district. The judicial branch will offer numerous training opportunities through December, including live and Web-based trainings. Visit bit.ly/PcdK5H to view training opportunities.
The judicial branch’s transition to ICCES is a significant endeavor, and all of its resources will be dedicated to the transition. While the judicial branch will make every effort to hold live trainings across the state, it cannot come out to individual law firms for training.
Submit Questions by Email
Contact the judicial branch’s ICCES team by email at icces-feedback@judicial. state.co.us with any questions.D
Brian Medina is the project coordinator for the current LexisNexis e-filing program, and the lead system design analyst for the judicial branch’s new ICCES system.